Move-in Guide


 

Get packed, it's time to move into your residence hall! Make sure that you have a valid housing contract, and prepare to enjoy the true college experience at the University of Alaska Fairbanks.

 

 

How to Move In

 

Confirm Your Room Assignment and Select Your Meal Plan

Log in to your Housing Portal, check your assignment information carefully and make sure everything looks correct. Select your meal plan by clicking on "Apps & Forms" and then your Fall Application. You will see your meal plan options under "Meal Plans".

 

Submit your Health Records

Per Board of Regents' policy 09.11.010, all students living in high density campus housing must provide immunization documentation to the Student Health and Counseling Center to show that they're compliant with the immunization requirements.

Immunization Requirements:

  • Meningococcal (MCV4) (Last one administered after the age of 16. Required for those 16-20 years of age.)
  • Tetanus (Tdap, TD) (Last one administered in the last 10 years.)
  • 2 Mumps, Measles, Rubella (MMR)
  • Tuberculosis Skin Test (TB) (Required with initial move-in.)

 How to upload your records:

  • Sign into your 
  • Log in using your UA student ID number and password.
  • Enter your birthdate.
  • The next page will provide you with a menu to view your immunization record and upload immunization documents.

How to check if you're compliant:

  • Check Patient Portal

Non-compliance will result in cancellation of your housing assignment. If you're missing a required immunization or have issues accessing your portal contact the 51ºÚÁϳԹÏÍø Student Health and Counseling Center at 907-474-7043.

 

Connect with your Roommate(s)

Log in to your Housing Portal to view your roommate and/or suitemates' names. Click on their name to get their email address. Reach out to them and share things like academic plans, common interests, and plan how you want to set up the room.

 

 

Check In to your Room

PolarExpress Card

You'll need a PolarExpress Card to access your hall and use your meal plan. The Office of the Bursar issues PolarExpress cards. You'll fill out the on the Office of the Bursar's website to initiate the process.

Key(s)

At check-in, you will be issued apartment/room keys or a combination, depending on your area. It is illegal to duplicate university keys, and lending or sharing your key is prohibited. If your keys are lost or stolen, a $150 replacement charge will be billed to your UA account. Contact Residence Life staff immediately if your keys are lost or stolen.

Room Condition Reports (RCR)

A room condition report is an inventory of the items in your room and their condition at the time of check-in. You can view your RCR in your Housing Portal. You have 48 hours to review and dispute your RCR. When you check out of your room, the RCR will be utilized to assess any damages that were not listed on the RCR at the time of check-in.

 

 

 

Move-in Day

Move-in Day is a big deal for first-year and first-time students. Nanooks know how to welcome new friends. There are plenty of volunteers to help with moving in your belongings and smiling faces to assist you with getting settled in your new home.

Move-in Day is part of New Student Orientation (NSO). All new students in Fairbanks are required to attend New Student Orientation on campus. Other students are welcome to join the fun and simply need to register to save their spot.

Register for NSO

 

 

Things to keep in mind

To arrive on campus before the official move-in day, each individual resident will need to submit an Exception to Housing Agreement in the Housing Portal.

 
For early arrivals related to a university sponsored program, please work with your program to request early access to your hall. 
 
For reasons not related to a university sponsored program (such as travel), you may request to move up to three nights prior to your official move-in day.
 
Students who arrive prior to the official hall opening will be charged $34 per person/per night for a double room and $39 per person/per night for a single room. Students arriving for a reason not related to a university sponsored program will be charged a $150 surcharge in addition to the nightly rate. If payable by the student, these charges will be added to their student account and due with your other fall fees. Some university sponsored programs cover the early arrival fees. 

 

Early arrival students may be housed in a temporary room until they're transitioned to their fall or spring room assignment.

 

Early arrival requests are considered on a case-by-case basis and aren't guaranteed. Communicating any changes as soon as possible to Residence Life ensures you the best possible experience.

Review the items to bring checklist for items you should bring — and things not to forget. Most students bring too much stuff. The best advice we've heard is to set out everything you want to bring, then pack and bring half of that!

Packing Checklist